Public Notary Solicitors

Should you require the services of a notary in Yorkshire, contact our notary public Hugh Thompson.

A notary can assist with various services such as:

  • Powers of Attorney and documents for use in other countries
  • Certification of documents
  • Notary administering of oaths, affidavits and statutory declarations
  • Certifying copies of academic qualifications, passports and other documents
  • Attesting Spanish wills and Spanish Powers of Attorney

Below, you will find information that will prove helpful before you meet with Hugh Thompson, the notary public at Lupton  Fawcett.

When do I need a Notary?

Generally, when you sign a document in England or Wales that is to be used overseas or to certify a document that is to be used overseas.

What is the role of a Notary?

The role of the notary is to witness documents for individuals and businesses, usually for those that need to be used overseas. Authentication from a notary is by way of the notary’s seal, stamp and signature. Authentication is sufficient in many foreign legal jurisdictions to verify to the relevant authorities that the document will be accepted by lawyers, government officers and courts in the receiving country concerned and so assisting the individual or company carrying out their legal business overseas.

Do I need a Notary or a Solicitor?

Legal documents which are signed in this country but are to be used abroad are usually required to be “notarised”. If the document which you are being asked to sign is required to be “notarised” then this can only be done by a notary public.

However, if the persons you are dealing with in the foreign country indicate that you may sign the document before a solicitor, you do not usually need a notary. Signing before a solicitor involves less work by the lawyer, and incurs a lesser fee.

What is Notarisation?

A document is notarised by the notary affixing his seal, then signing and dating either a certificate attached or endorsed on the document or sealing and signing the document itself.

A notary is usually (though not always) a qualified lawyer. Acting as a notary requires a separate and distinct professional qualification to that of a solicitor. A Notary Public in England and Wales has many of the same responsibilities as notaries in European countries.

The international duty of a notary involves a high standard of care. This is not only towards you, the client, but also to others abroad who may rely on the document.

What is Legalisation?

Legalisation by the UK Foreign and Commonwealth Office by apostille or by the consulate at the embassy of the overseas country can be arranged by the notary. Legalisation is a different and separate process from notarisation.

Next Steps

Contact Hugh Thompson to discuss your notary requirements. He will be happy to give guidance and assistance about the documents you are wishing to have notarised.  When a date and time is set for an appointment and the fee agreed, Hugh will advise you what ID documents are required.

Attending an Appointment

To prove your identity you will need to provide at least one of the following:

  • A passport
  • A photo driving licence
  • A national identity card
  • An armed forces pass

To prove your current residence, you must present one of the following documents not more than 3 months old:

  • A bank or building society statement
  • A utility bill

OR one of the following documents not more than 12 months old:

  • A formal Notice of Coding or Assessment from HMRC (Inland Revenue)
  • A council tax demand
  • For businesses, additional documentation will need to be provided. We will make an online search at Companies House and advise you on what additional documentation may be required.

How long will I be with the Notary?

For one document you should allow 40 minutes, for two to four documents you should allow up to an hour.

How do I prepare for my meeting with the Notary?

  • Read and be familiar with the documents you have been sent and make sure you understand what they say
  • Satisfy yourself that they meet your requirements
  • Ensure that they are complete, with no blank spaces; the notary will insert his own name, and address details

Please do not “jump the gun” by signing the document in advance of your appointment. The notary should normally witness your signature.  He also needs to be satisfied that you understand the document, particularly any documents that are not in English.

What does the Notary do at my appointment?

The notary will check your identity and address, proved by two separate documents. The notary will take copies of them and they will be saved electronically. The notary will attend to authenticating or certifying your document; this will always require the notary to sign and attach their seal of office and date the document.

When I see the Notary what must I bring?

  • The documents to be notarised
  • Any particular instructions you have been given as to the form of notarisation or requirements
  • Two ID documents separately proving full name and current residential address

How much will it cost?

Fees start from £85 + VAT and disbursements. A fixed fee can usually be given in advance if the documents have already been prepared, are ready for signature and are emailed to our office.

What business does a Notary get involved with?

There are many types of documents that are required to be notarised. Notarising documents frequently used in foreign countries include:

  • Buying or selling residential property, timeshares and companies;
  • Assisting with overseas “probate” of UK nationals who have owned property abroad and have died
  • Powers of attorney given by individuals and companies
  • Passports and identification documents
  • Birth, marriage, divorce and adoption certificates
  • University degrees and professional qualifications
  • Documents concerning a company’s registration at Companies House, its current directors and its continuous existence since the formation
  • Company contracts, trading and other documents
  • Immigration and emigration documents
  • Individuals, companies, charities and institutions e.g. universities and schools may need to have documents notarised

What will the Notary give me?

The notary will provide the original document, which you have signed before him/her, now notarised. The notary will also provide you with a copy for your own records and a VAT invoice.

Documents will be released after payment of the notary fee account in full has been made.

Contact us

We regularly provide notary services to clients around Yorkshire from our offices in Leeds, York, and Sheffield.  To find out more or to book an appointment, get in touch with Hugh Thompson using the phone number at the top of this page, or by leaving your details in the online enquiry form.

Lupton Fawcett are a leading personal and commercial law firm in Yorkshire with well-established offices of highly experienced solicitors in LeedsSheffield and York.

We provide a personalised service, with sector specialists and extensive resources to ensure we are meeting your needs in the best possible way, no matter challenges or opportunities you are facing.

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