Private and Cookie PolicyWe use cookies to enhance your experience while using our website. We will take your continued use of our website as consent to our use of cookies.

 

      

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Privacy and Cookie Policy


Privacy & Cookies Policy     

Our website (www.luptonfawcett.law) is the property of Lupton Fawcett LLP, a limited liability partnership registered in England and Wales. More information about Lupton Fawcett LLP can be found here. 

All references to ‘we’ ‘us‘our’ or ‘Firm’ means Lupton Fawcett LLP and includes any Partner and/or employee of Lupton Fawcett LLP. 

We are committed to ensuring that your privacy is protected, respected and dealt with in accordance with applicable laws. 

This Privacy & Cookies Policy, together with our Terms and Conditions, explains how we will use and protect any personal data that we collect from you or that you provide to us (‘your personal data’). 

Data protection 

For the purpose of all data protection legislation applicable to it, Lupton Fawcett LLP is the data controller of your personal data. The Firm is registered with the Information Commissioner’s Office Register of Data Controllers under registration number Z9366055

Information we collect about you and how we collect it 

We collect personal data in many ways. The personal data collected will be determined by the method used to collect it. We may collect and process the following information about you: 

Means of collection

Personal Data collected

Enquiry forms

Your name, address, telephone number, email address and the specific information you enter in relation to your enquiry.

Application (including speculative ones) for employment

The contents of your CV which are likely to include your name, address, telephone number, email address.

Business cards

The information contained on it but likely to be a name, employer’s address or your business’s address, telephone number, email address, position.

Why we collect your personal data and how it is used 

We collect your personal data for a variety of reasons which will depend upon your relationship with us. 

We are under an obligation to only process your personal data where there is a legal basis for it. 

We specifically use (process) your personal data in the following ways. 

Person

Use

Prospect

If you have opted in to do so, we will send you marketing communications.

Potential client

If you have opted in to do so, we will send you marketing communications. We will use data you have provided to obtain initial instructions from you to determine the nature of the matter to which you have approached us.

Client

To provide legal services to you and to obtain the advice of third-party legal Counsel where appropriate. If you have opted in to do so, we will send you marketing communications.

Potential Employee

To process your application for employment with the Firm.

Employee

To administer your employment with the Firm in accordance with our HR Policy

Supplier

To perform the contract with you for your supply of goods or services to us.

 

Occasionally we will be required to use information that is provided to us to comply with our overriding obligations to external authorities. As such we may, in certain circumstances be required to disclose your information in the prevention of a crime or to comply with any legal or regulatory compliance obligations imposed upon us, for example by the Solicitors’ Regulation Authority. 

If you submit sensitive personal data to us (being information concerning your racial or ethnic origin, political opinions, religious beliefs, trade union membership, physical or mental health, sexuality, commission of criminal offences and/or involvement in criminal proceedings) we will keep this information confidential and only use where there is a legal basis to do so or where you have provided your consent..

Any third party suppliers instructed on our behalf will be required to enter into a confidentiality agreement and to process your personal data in accordance with our instructions. This agreement will also ensure that your personal data is stored within a system that is at least as secure as our own, to ensure that all necessary steps are taken to protect it. 

Where we store your information and how we protect it

We store and retain information in the United Kingdom. We retain your personal data in various forms: 

Type of Storage

Protection

Paper.

Client and employee files are stored in cabinets.  Some of the archiving of completed matter files is outsourced to a third party.

Electronic copies

We store all client information in our client management system which is held securely on our servers.

 

 

We will not transfer your data outside of the United Kingdom without seeking your prior written consent. We take responsibility for the security of information in our possession.  However, we cannot guarantee the security of information in transit to us electronically as transmission of information via the internet is not completely secure or under our control. 

How long we will keep your information 

We will keep your information for as long as is reasonably necessary. This is dependent upon the nature of the information provided. 

Type of data subject

Duration retained

Prospect

Personal data will be retained until you unsubscribe and no longer wish to receive our marketing materials.

Prospective employee

We will retain your data and the information that you provide us on your CV until 31st December in the second full year after receipt by us of it. Where you have been selected for interview we shall retain your information for 2 years.

Employees

Personal data will be retained in accordance with our HR Policy

Potential client enquiries

If you are seeking legal advice and ultimately decide not to instruct us, we will retain your information for a period of 12 months and will delete it securely and confidentially thereafter. If your enquiry becomes an instruction, we will retain your information in accordance with our internal archiving policies and procedures. We will advise you of the same in correspondence

Clients

Appropriate personal data will be stored for a period of 6 years or such period we deem appropriate after we have closed your particular matter depending on the nature of the retainer between the Firm and the client.

Suppliers

Appropriate personal data will be stored for a period of 6 years or such period we deem appropriate after the end of the contract period depending on the nature of the contract between the Firm and the client.

 

All personal data that is disposed of by us will be carried out in a secure manner. Paper-based files will be securely shredded; electronic copies of information will be permanently deleted from our system. 

Your rights 

Data protection legislation provides individuals with the right to see what information organisations hold about them. This is known as a ‘subject access request’. If you would like to make a subject access request please write to The Data Protection Officer, Lupton Fawcett LLP, Yorkshire House, East Parade, Leeds LS1 5BD or email to law@luptonfawcett.law 

You may have the right to request that we delete the information that we hold about you. This doesn’t apply in all circumstances, in particular, these in which we may require your information to enable us to comply with a legal or compliance obligation. 

In circumstances where you believe that the information that we hold about you is incorrect, please advise accordingly and we will update our records within one month (or two months if your request is complex). 

Cookies

A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer's hard drive. 

If you are using our website we will automatically obtain information from you as part of that visit. This information will not identify you, however, will allow us to: 

  • to administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
  • improve our site to ensure that content is presented in the most effective manner for you and for your computer;
  • allow you to participate in interactive features of our service when you choose to do so;
  • as part of our efforts to keep our site safe and secure;

You can find more information about the individual cookies we use and the purposes for which we use them in the table below:

Cookie

Purpose

More information

CONCRETE5

This cookie allows us to maintain the user browsing experience and identify whether the user is logged into restricted areas. This is automatically deleted at the end of the browsing session

 

cookieNoticeDisplayed

This cookie is deployed once a visitor has been flagged about our use of cookies by the pop-up notice. It allows the banner to remain closed as you visit different pages on the site

 

PREF, _utma, _utmb, _utmc, _utmv, _utmz, NID, docsperf, rememberbe, _qca, HSID, APISID, SID

These cookies provide us with information about the number of visitors and how they reach us they also recognise location when used with Google maps and allow the pages to be liked using Google+.

 

We do not have control over the cookies deployed by Google and we are forced to accept them to take advantage of the services the company provides which we believe to be of value to our visitors. Their privacy policy which governs their use of cookies can be found here.

 

You can restrict or block the cookies used by our site through your browser settings but this will impact your user experience. The ‘Help’ function within your browser should tell you how. 

Alternatively, you can visit www.aboutcookies.org which provides directions on how to block cookies on all major browsers. The site also explains how you can delete cookies that have already been stored on your computer and provides general information about cookies. 

You should be aware that restricting cookies may impact on the functionality of the websites you visit. 

Links to other websites 

Our website may contain links to other websites. These websites will have their own privacy policies for which we do not accept any responsibility. This policy does not extend to your use of any other website or to any information you may provide or may be collected by any other website. 

Restricted areas 

Certain areas of our website may be restricted to access by authorised persons only. If you believe that you have been granted access to any document or file by mistake please leave the restricted area immediately and contact us by email at law@luptonfawcett.law as soon as possible. 

Documents and files hosted on the restricted areas of this website are confidential. If you believe that you have been granted access to a document or file by mistake you must not download it or use it and you must not disclose the contents to any other person. We reserve the right to remove you from the authorised list of users for any restricted area of this website at any time. 

Changes to this policy 

This policy may change at any time. You should check this page periodically in order to ensure that you are aware of any changes. If we make any substantial changes we will notify you by posting a prominent notice on our website 

Direct marketing 

Lupton Fawcett issues communications to prospects, contacts and clients by email and mail.  We will only do this where you have opted in to receive them or a legitimate interest has been identified.

To confirm your desire to receive such communications please use the link below to confirm, along with your preferences.  Thank you. 

 501981-Please-click-here-to-confirm-300.png

If at any time you wish to opt-out of receiving these materials, you are able to so by emailing us at getintouch@luptonfawcett.law or by mailing us at: BD&M Team, Lupton Fawcett, Yorkshire House, East Parade, Leeds, LS1 5BD or by calling us on 0113 2802040. 

 

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